Seafarer’s book photo (35×45 mm)

Official Size and Measurements

The ILO convention refers to ICAO Doc 9303 for document specifications^[1]. It does not give a single printed-photo size for applicants to supply. Check with your issuing authority for its application process.

The convention says that a digital or original photograph and biometric should be taken under the control of a designated official^[1]. It does not state a 35 by 45 mm applicant-supplied photo size.

While some studios use a 35 by 45 mm size because it is often asked for, the authority publishes no single official size^[1]. Always check the exact rules of your local maritime office before you print or pay for pictures.

Who Captures the Official Photo

The convention says the applicant appears in person before an official designated by the issuing authority, and that the official should control the taking of the digital or original photograph and biometric^[1].

The convention describes an in-person application and photo capture under official control^[1]. Ask your issuing authority whether you need to bring anything for your application.

The convention says the photo is taken under a designated official’s control^[1]. Ask your issuing authority where and how the photo will be taken.

Head Size and Framing

The convention does not specify a 32 to 36 mm head-height measurement for an applicant-supplied photo^[1]. Follow your issuing authority’s photo instructions.

Follow your issuing authority’s instructions for posture and framing when it takes your photograph.

If you are taking practice photos at home for other documents, keep your head straight, look directly at the camera lens, and leave space around your shoulders.

Background and Lighting

The cited ILO convention does not specify photo background colors or a plain-background rule^[1]. Check your issuing authority’s instructions.

The cited ILO convention does not specify photo lighting requirements^[1]. Follow your issuing authority’s instructions when the photo is taken.

If you want to practice at home against a plain wall, try using a white or light blue background with soft, even light from the front so there are no heavy shadows on your face or behind you.

Expression, Glasses, and Coverings

The cited ILO convention does not specify facial-expression requirements for the photograph^[1]. Follow your issuing authority’s instructions.

The cited ILO convention does not specify rules about glasses or head coverings in the photograph^[1]. Check your issuing authority’s instructions.

The cited convention does not set rules for expression, glasses, or head coverings^[1]. Follow your issuing authority’s instructions.

Preparing and Practicing at Home

The convention says the applicant’s photo should be taken under the control of a designated official^[1]. Ask your issuing authority whether you need to prepare anything before applying.

The convention says the applicant’s photo should be taken under an official’s control^[1]. Ask your issuing authority what, if anything, you need to prepare.

You can still practice your pose, hair, and clothing choices at home using a mirror or a smartphone camera so you feel ready for your official visit.

Before You Go

Ask your issuing authority which documents you need to bring.

Check your issuing authority’s instructions for office hours and whether you need an appointment.

If the Office Takes the Photo

The convention says the photo is taken under a designated official’s control^[1]. Follow your issuing authority’s instructions for the photo.

Relax your shoulders, look straight into the camera lens, and follow any cues from the staff regarding your head position or facial expression.